MINUTES – BOARD OF DIRECTORS – DISTRICT 9
NOVEMBER 8, 2003 --- DAYTONA REGIONAL TOURNAMENT
DAYTONA BEACH PLAZA RESORT AND SPA
The meeting of the Board of Directors of District 9 was called to order by President, Jeff Overby at 9:00 a.m. A quorum was established.
DIRECTORS PRESENT WERE:
Muriel Altus,Bette Cohn, Bud Dean, Harriet Eaton, Betty Grandoff, Val Habicht, Marshall Hall, Ellie Hanlon, Janet Laudenslager, Arnie Malasky, Charles Miner, Sterling Odom, Jeff Overby, Barbara Stone, Jayne Thomas, Jim Tully, Virginia Waterfield and Caroline Warner.
DIRECTOR ABSENT WAS: Tom Marr
ADVISORYS PRESENT WERE: Shirley Seals, District 9 Director, Steve Warner, Recorder, and Patty Johnson, Director-in-Charge
GUEST PRESENT WAS: Chet Skapczynski, District 9 Web Master
APPROVAL OF BOARD MINUTES FROM MIAMI DATED APRIL 26, 2003.
The Minutes were approved as presented.
The Publication Committee met and we have found a very successful way of financing a District Wide publication and something that will be in the best interest of bridge. We are one of the few Districts who do not have a District-wide publication. This does not mean that each Unit cannot continue to have their own publication. A District wide publication would advertise bridge as a statewide concern instead of a Unit concern.
A balance sheet dated September 30, 2003 and a Fiscal Year End Profit and
Loss Statement was presented to all board members. (Copy of these statements are attached to these minutes.) Motion made and seconded to accept Treasurer’s Report. Approved.
A meeting will be held in January in Orlando of all chairpersons. ACBL will contribute $8 per table toward hospitality—approximately $112,000.
(14,000 tables X $8).
Bette Cohn is in charge of planning the Hospitality…perhaps for 8 nights. We project spending $150,000 on Hospitality. A Thanksgiving dinner is in the planning in that we would subsidize this meal.
The Marriott World Center Hotel, Host hotel of the Fall 2004 NABC, is ideal for Hospitality and one the finest facilities ever selected for a National event.
We began collecting funds for the NABC on January 1, 2003 with surcharges to Sectional and Regional Tournaments held in District 9. As of October 1, we have $61, 605 in the NABC Hospitality Fund which is a totally separate fund from the District 9 Balance Sheet. We project that this fund will have a balance of $97,500 by June 30, 2004.
A copy of the Committee report was distributed to all board members.
(This report is attached to these minutes.) Bette thanked Unit 128 for picking up the “slack” in funds necessary for the start up this publication.
Beginning July 1, 2004, the money charged for the NABC Hospitality Fund, will then become a charge for the District-Wide publication. In addition to these monies, each Unit will be charged $1 per ACBL member PER YEAR. (These figures will be the January 1st total membership in each unit.) This is less than the cost of mailing the publication six times each year. We will have six issues per year, slick paper, and attractive.
Only one issue will be mailed per household. Ballots for elections will now be included in the district publication, with Units holding elections receiving additional pages.
Marshall Hall reported that the Unit 128 board has agreed to finance the initial publication in September 2004, with the hope of being repaid, but this is not a guarantee. The September issue will give us a trial run before presenting our new District publication at the November NABC event.
Details to be worked out are number of pages allocated to each Unit, actual type of publication, i.e. paper, printing, etc., deciding upon an Editor and content of the publication. A committee will be formed to make these decisions or a panel will be appointed by the District President.
The people who benefit from a District publication are those who attend the Sectional and Regional tournaments and they are the ones who will pay the surcharge. People who play mostly in Club games will not be affected by this on going surcharge to play in tournaments.
All tournaments will be listed on the back cover of the new publication. This would be approximately 20 pages per issue of advertising. The inside of the front cover would contain the names, addresses, and telephone numbers of District and Unit Presidents and Secretary/Treasurer.
Motion made to accept the Committee report and recommendation. Motion carried. One dissenting vote: Jim Tully
Each Unit in the District should put out a notice that the District wide publication has been approve. Also, each Unit is asked to solicit suggestions:
(1) A naming contest for the new publication. Please submit suggestions to the Web Master by February 1st, 2004. www.District9acbl.org/D9RepSeals
(2) Each Unit should submit to Jeff Overby the name of a person selected to be on the Editorial search committee. This information is needed by the beginning of the January 2004 Regional in Orlando.
(3) The entire committee will meet during the January 2004 Regional.
(4) Liaison person from each Unit must be selected to get information to the District Publication Editor
The tournament table count is down slightly but the Compact Knock Outs on Saturday should bring attendance up to 1900 tables. A Thursday/Friday Fast Pair game was successful with no added cost for an additional tournament Director..
OLD BUSINESS:
A clarification was made reference a Sectional tournament for Unit 102 in 2004. The agreement by the District board at the January meeting in 2003 was that Unit 102 be sanctioned an additional sectional tournament.
Patty Johnson will sanction this tournament immediately.
The next board meeting is scheduled for Saturday, January 10, 2004 at the
Orlando Regional Tournament.
Shirley Seals, Secretary, District 9