MINUTES – BOARD OF DIRECTORS – DISTRICT 9
JANUARY 10, 2004 – ORLANDO REGIONAL TOURNAMENT
The meeting of the Board of Directors of District 9 was called to order by President, Jeff Overby at 9:00 a.m. A quorum was established.
DIRECTORS PRESENT WERE:
Muriel Altus, Carla Burke, Carol Clifford, Bette Cohn, Bud Dean, Harriet Eaton, Betty Grandoff, Val Habicht, Marshall Hall, Ellie Hanlon, Craig Hemphill, Janet Laudenslager, Arnie Malasky, Charles Miner, Jeff Overby, Jayne Thomas, Jim Tully, Caroline Warner and Virginia Waterfield.
DIRECTORS ABSENT WERE: Tom Marr and Sterling Odom
ADVISORS PRESENT WERE: Shirley Seals, District 9 Director, Steve Warner, Recorder, and Patty Johnson, Director in Charge.
GUEST PRESENT WAS: Phyllis Heller, President, Unit 243
APPROVAL OF BOARD MINUTES FROM DAYTONA DATED NOVEMBER 8, 2003. The Minutes were approved as presented.
ACBL members in District 9 as of December 31, 2003 was 17,162. All Units had an increase in members over last year except Unit 243. The average age of our members is 70.30.
At the Board of Governors’ meeting in New Orleans in November 2003, all
Districts were advised to take out a General Liability Insurance policy to protect board members from claims arising from alleged bodily injury, personal injury or property damage liability. This policy provides protection on suits for libel, slander and defamation.
Also, Districts were strongly advised to take out a Directors’ and Officers’ Insurance policy which protects your directors, officers, trustees, committee members or employees of the organization from claims arising from alleged wrongful acts
A motion was made to obtain the insurance as described above. Shirley Seals, Secretary/Treasurer was instructed to apply for the insurance
immediately. Approved unanimously.
The publication committee met on Thursday, January 8, 2004 and the deadline for submitting a resume for the Editor of the new District-wide publication will be February 1, 2004. Three candidates have applied: Elizabeth Dennis, Peggy Higginbotham, and Ruth Howard. The person chosen by the publication committee will be presented to the entire board their approval at the Sarasota District board meeting in February 2004..
TREASURER’S REPORT: Shirley Seals
The District is in sound financial condition. Current assets total $31,751 which consists of Operating Account $15, 300, Special Funds Account (funds targeted for NABC Hospitality in District 9) and Memorial Trophy Account (funds restricted to Rookie of Year trophies and presentation) $2997.
Other Assets are two CD with Sun Trust Bank totaling $26,374. There are no Liabilities. Total Assets are $58,125.
Motion made and seconded to accept Treasurer’s Report. Approved.
NABC 2004 NATIONALS REPORT: BETTE COHN and JAYNE THOMAS
Each Unit will be asked to supply volunteers to work at the Partnership Desk,
Registration Desk, Information Desk and the Prize Desk. Board members were asked to recommend organization interested in supplying caddies for the tournament.
NABC FINANCIAL REPORT: Shirley Seals, NABC 2004 Treasurer
The balance in the NABC fund as of December 31, 2003 is $70,480.
DISTRICT TOURNAMENT SCHEDULE COMMITTEE: Marshall Hall
The committee worked with Patty Johnson and the 2004 and 2005 schedule of Sectional and Regional tournaments in District 9 are attached to these minutes.
A motion was made to give the Executive Manager of Unit 128 the authority to hold the Southeastern at any location in District 9 and negotiate for a successful contract. Motion carried.
RECORDER: Steve Warner
The tournament has had only one zero tolerance penalty given which was not challenged by the offenders.
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DIRECTOR IN CHARGE REPORT: Patty Johnson
The tournament is up 28.2% over past years. The table count is predicted to be approximately 2900 tables.
DISTRICT – WIDE PUBLICATION REPORT: Bette Cohn
The Committee met on Thursday, January 8, 2004. Present were Jeff Overby, Chair, Bette Cohn, Unit 102, Marshall Hall, Unit 128, Virginia Waterfield, Unit 219, Charlie Miner, Unit 240 and Caroline Warner Unit 243. Also present were Shirley Seals, District 9 Board member, and Jayne Thomas, Advisor.
Each unit was asked to appoint a Liaison person to feed information to the Editor of the publication. Those confirmed were:
Unit 128 Peggy Higginbotham
Unit 219 Carla Burke
Unit 243 Kaye Egner
Unit 240 Gloria McCain
Unit 102 Not confirmed at the time of the board meeting
The committee will recommend their choice for Editor to the District board at the Sarasota Regional board meeting.
The deadline for submitting a name for the new publication to our District web master will be February 1. A committee will be appointed by Jeff Overby, President, to chose the name for the publication.
Recommendations of the committees for Editor and name of publication will be presented to the board at the Sarasota Board meeting for their approval.
OLD BUSINESS:
Ellie Hanlon, Disciplinary Chair, reported that a letter had been written to the board with reference to a voting irregularity in Unit 240. A new election was held with space for a write in on the ballot. The previous election was upheld.
NEW BUSINESS:
Shirley Seals reported that she had received a request for financial assistance for two Junior members of their club. The board declined to consider this request.
The next board meeting will be Saturday, February 21, 2004 in Sarasota.
Shirley Seals, Secretary, District 9