MINUTES – BOARD OF DIRECTORS –DISTRICT 9
LAKE BUENA VISTA HOTEL
DIRECTORS PRESENT WERE:
Muriel Altus (128), Bette Cohn (102), Harriet Eaton (128), Betty Grandoff
(128),
Marshall Hall (128), Carol Hamilton (102), Chris Kindt (240), Janet Laudenslager (128), Jeff Overby (128), Gretchen Funk (128)
Proxy for Bob Parlin, Linda Perlman (128), Bill Rauld (243), Betty Sandifer (128), Judy Schorner (240), Shirley Seals (128), Jayne Thomas (128), Marianne Timmons (128), and Virginia Waterfield
(219).
DIRECTORS ABSENT WERE:
Bob Parlin (128), Larry Westholm (219), and Marty Robins (243).
ADVISORS PRESENT WERE:
Steve Warner, Recorder, Patty Johnson, Director-in-Charge, Nancy Hagerty,
Education Chair, Ellie Hanlon, Disciplinary Chair, and Shirley Seals, District
9 Director.
The meeting of the Board of Directors of District 9 was called to order
by President, Jeff Overby at 10:00 a.m.
MINUTES FROM THE
DIRECTOR IN CHARGE REPORT: Patty Johnson
To date, the tournament had 2037 tables and is up 10 tables from 2007.
(Actual count for tournament was 2676.5 tables…down 11 tables from 2007).
Patty was reminded that signage for table locations had not been put up.
TREASURER’S REPORT: Shirley Seals
A balance sheet dated December 31, 2007 and Profit and Loss Statement to
date were distributed. Treasurer’s report was approved as presented.
Motion was made by Muriel Altus, seconded by Chris Kindt to assess $1 per
member from each Unit to continue funding the
Assessment is due January 31, 2008. Carried unanimously.
District 9 Membership as of December 31, 2007 were as follows:
Unit 102
1,087
Unit 128 13,210
Unit 219
673
Unit 240
2,022
Unit 243
1,314
Total Members: 18,306
The Sunshine Bridge News generates approximately $91,000 income each year
and expenses are predicted to be $106,000 for 2008. There will be a deficit of $15,000 annually.
(Since we no longer have an excess fund from the 2004 NABC to cover expenses,
each Unit will be assessed on an annual basis.)
GNT/NAP Chair Coordinator: Jayne Thomas
The NAP Finals/Sectional Tournament had a profit of $200.
Motion made by Marshall Hall, seconded by Muriel Altus that Jayne Thomas
be elected as the NABC Chair and Shirley Seals be elected as NABC 2010
Treasurer. Motion passed unanimously.
Bill Rauld volunteered to head up a committee to decide on a Logo for our
2010 Tee-shirts. Committee includes Jayne Thomas, Carol Hamilton, and Harriet Eaton. This committee will also work on a Registration Gift.
The following Committee chairs have volunteered:
Tournament Co-Chairs
Muriel and Phil Altus
Caddies
Jim Radcliff
Partnership
Jane Formet and Chris Kindt
Hospitality
Bette Cohn and Carol Hamilton
Prizes
Peggy Higginbotham
Registration
Bob Parlin
I/N Program
Marianne Timmons & Gretchen Funk
Information/Program & Restaurant Guide Nancy Hagerty
Tours/Special Events
Ellie Hanlon and Mary Savco
Sponsorship
Marshall Hall
Volunteers
Judy Schorner 240
*Unit volunteers: Rauld 243, Hamilton 102, Overby 128, Waterfield 219
Pre-Tournament – Spouses
Publicity
DISTRICT 9 DIRECTOR REPORT: Shirley Seals
ACBL headquarters has been sold and a search is in progress for a new location.
A decision should be made by the Detroit NABC in March.
DISTRICT GOODWILL REPORT: Carol Hamilton
Carol reminded Unit Presidents to have two nominees for the District Goodwill
awards by January 20…the deadline for names to appear in the
March/April Sunshine Bridge News.
TOURNAMENT COMMITTEE REPORT: Shirley Seals
No report.
RECORDER REPORT: Steve Warner
No report.
DISCIPLINARY CHAIR REPORT: Ellie Hanlon
No report.
The advertising rates have been adjusted to a lower price with the hope
of securing more ads. The 20% commission on selling ads remains the same.
EDUCATION REPORT: Nancy Hagerty
The Junior NABC will be in
Participants do not have to be ACBL members. The cost per junior is estimated to be approximately $700. District 9 will endeavor to raise money from Units within the District
and through individual donations. Jeff Overby volunteered to contact a Donor Advise Scholarship 501©3 tax
deductible group in
(The following is not a part of the official board meeting minutes and for
information purposes only:
Jeff Overby contacted the CFFK as requested. It is a 501©3 organization that is recognized by the IRS as a tax exempt organization. Any donations which are made to the “District 9 Scholarship Fund” will
be tax deductible to the donor.
Each donor will receive a letter from the CFFK stating the amount of the
donation and the fact that it is tax deductible. The fund will be placed in an investment account and will earn interest. That interest and the unspent principal will be the property of the District
9 Scholarship Fund and may be awarded, at the sole discretion of the District,
as needy and deserving scholarship Junior players become available. The CFFK has agreed to open such a District 9 Scholarship Fund.)
Motion made by Jayne Thomas, seconded by Chris Kindt, that each Unit make
a contribution to the Scholarship fund with a suggested amount of
at least $1 per ACBL member. Motion carried unanimously.
A committee will be formed and will meet prior to the Southeastern Board
Meeting in April 2008 to determine the criteria for funding Juniors attending
the Atlanta NABC in July 2008.
NEW BUSINESS:
The Chairpersons of the Orlando 2008 Regional were reminded that the District
has a policy which requires Coffee, Tea, hot water and ice water to be
served all day and Orange Juice must be served at some time during the
day at all Regional Tournaments. This motion was passed at the Sarasota/Manatee Board meeting on February
17, 2007.
The next board meeting will be on Saturday, April 26,2008 at the Southeastern
Regional Tournament at the Bahia Mar Hotel in
Shirley Seals,
Secretary, District 9